How To Organize Your Office For Maximum Productivity

How To Organize Your Office For Maximum Productivity

Your personal workspace reflects who you are. Highly-efficient people tend to keep their table very organized and clutter-free while a number of creative individuals work effectively when their desks are messy. Whether you belong to the first group or the second group, being organized is not about being neat or making sure that everything has a label. It is about setting up your office based on your preference to achieve maximum work productivity. It is about gaining total control of your workspace which boosts competence, confidence and capability to handle your daily tasks.

Here are some simple organizing tips you can use to maximize productivity and reap success:

Purge the clutter

Clear your desk, your drawers and filing cabinets. Throw old, unnecessary papers, Keep the essentials in proper folders and label them. Discard empty boxes, torn paper clips, dried-out pens and other “keepsakes” that clutter your space. Empty your desk trays regularly.

Designate two zones

Divide your workspace into two zones

1. For computer works and

2. Non-computer works

The computer zone has your desktop or laptop. This is where you get your daily tasks done. The non-computer zone is where you do paperwork, sign documents, use your personal IPad and other tasks.

Use trays or drawers

Use organizing trays to catch your daily incoming-outgoing documents. Make sure to clear each tray of any document at the end of the day. File and store completed paperwork.

For your daily personal stuff like car keys, mobile phones, purse and other small essentials, utilize one of your desk drawers as their landing strip. This facilitates easy access whenever you need any of them throughout the day.

Keep work essentials you use frequently nearby

One of the most frustrating time-wasters is searching for pens, notepads, stamps, clips and other tools you need to get the work done. Keep them within reach and together in one drawer or area. Store related stuff.

Surround yourself with things that inspire you

Family photo, flower vase, plant, small painting or poster, favorite quote or decorative stuff that makes you happy and inspired are great motivators. You are at your best self when your work area exudes positivity, joy and success. It boosts productivity to the hilt. However, limit the number of personal stuff to avoid clutter.

Make sure that you are comfortable

The worst enemy of productivity is discomfort. Invest in buying quality, comfy chair and standing desk which helps you avoid back pains due to long hours of sitting. To prevent neck issues, consider purchasing an adjustable shelf for your computer monitor. Use keyboard and mouse that are easy to your wrists.

Another important thing to consider is proper lighting to prevent eye strains.Natural light is the best, LED is the next. Harsh light from fluorescent saps energy and lowers productivity level.

Make use of a calendar

This can be a traditional desk calendar, calendar pad or electronic calendar, using it to gauge your daily work accomplishments is a key to a higher level of productivity. Your calendar allows you to check completed tasks, remind you of unfinished business and plan daily work goals.

Place a big trash can

Sounds silly? Nope. This is an organizing hack method which helps you discard unnecessary papers and other non-essentials. A bigger trash can is more likely encourage you to throw stuff that clutters your drawers, desk and cabinets.

Place your important tools like calculator, pens, resource books etc. in one area for easy access.

Set up a landing strip.

Every day you arrive in the workspace with the same items — a cell phone, briefcase and/or purse, mail, keys, change. Make a “landing strip” where you can drop your stuff when you come in and out (maybe with an extra cell phone charger and change cup). If incoming paperwork or mail makes its way to your desk or chair each day, use an inbox to “catch” it. Clear out this inbox and file, recycle, or otherwise process everything in it every day.

Keep Needed Items Close By

Searching for items or having to get up to get something wastes time. If there’s something you need to use frequently, keep it within reaching distance to where you work. This may include a phone, reference books, planner, files, mailing supplies, printer, etc. If you have many items you need to keep near, you might need a bigger desk. Or you use a U-shaped set up with a desk or a desk and tables so you simply need to swivel around to get what you need.

Anything that you don’t use on a daily basis or several times a week doesn’t need to be on your desk or near your work area. You can store those items in other areas of your office.

Top 5 Things To Be Kept In Mind While Running An Office

Setting up an office is a big task. There are a lot of things that you need to keep in mind before even starting out. If you have managed to find your way to this article, it means that you are looking for a way to establish a more solid front foot before putting the sign up the front door. Leading by examples is more important than hiring outside resources to train your staff. Go through the following lines to find out some things that will help you in deciding how to go about the task at hand.

The Best Things About An Office:

Here are the top 5 things to be kept in mind while running an office:

  • Work environment: You have to maintain a professional environment where you decide to set up your office. In regards to where you set up, try being the hardest worker in the room. You will be setting a good example for other. The workers will get motivated and strive harder to meet your level of functionality. The overall productivity will go up and you will rein in more profit per year.
  • The Work Station: Take due notice of how you stock your office. The workers and you will be spending a lot of time in the place, if the furniture is not ergonomically designed, the health of your workers will deteriorate and they will break down. Conversely,well-suited work stations are designed to keep them on their feet and comfortable enough to stay working till late and without stopping.

  • Finances: Keep the finances of your office in order. Try to reward the hardest working employee on a monthly basis. It will promote a healthy competition amongst them and make everyone work for the top spot. Also ensure that your workers get paid their dues on time. They work entire month in the hope of getting a reward in monetary form at the end of a month. Do not keep them waiting; they will lose interest in the work if you do not reward their commitment.
  • Training: If you plan to incorporate something in your office that remains a new department for most of your workers, get someone to impart them due training. This will make them more confident of their ability to handle your demands. A little investment goes a long way. Human resources are an important asset to the company and play a vital role in its growth. Training is an integral part of office.
  • Office space: Where you set up office is as important as what you plan to undertake. Initially finances are not so flowing, and you will have to plan your resources accordingly. Take up your office space after due consideration.

So here were the top 5 things to be kept in mind while running an office, commit them to memory. More importantly, make the office your life and you will see that the staff reciprocates the feeling you show.